When you supply your personal details to Novopilus they are stored and processed for 4 reasons:
Legitimate Interestin collecting that information, because without it we couldn't do our job effectively and safely.
Legitimate Interest, but this time it is your legitimate interest.
We have a legal obligation to retain your records for 8 years after your most recent appointment (or age 25, if this is longer), but after this period you can ask us to delete your records if you wish. Otherwise, Novopilus will retain your records indefinitely in order that we can provide you with the best possible care should you need to see us at some future date.
Your records are stored:
in the cloud), using a specialist medical records service. This provider has given us their assurances that they are fully compliant with the General Data Protection Regulations. Access to this data is password protected, and the passwords are changed regularly.
We will never share your data with anyone who does not need access without your written consent. Only the following people/agencies will have routine access to your data:
From time to time, we may have to employ consultants to perform tasks which might give them access to your personal data (but not your medical notes). We will ensure that they are fully aware that they must treat that information as confidential, and we will ensure that they sign a non-disclosure agreement.
You have the right to see what personal data of yours we hold, and you can also ask us to correct any factual errors. Provided the legal minimum period has elapsed, you can also ask us to erase your records.
We want you to be absolutely confident that we are treating your personal data responsibly, and that we are doing everything we can to make sure that the only people who can access that data have a genuine need to do so.
If you are not satisfied with our response, then you have the right to raise the matter with the Information Commissioner’s Offic via their website (ico.org.uk).
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